MSTM Vision Statement:
A caring community that nurtures individuals to become productive lifelong learners.

MSTM Mission Statement:
Provide a safe and progressive learning environment to enhance student growth.

July 9, 2018 Board Meeting Minutes



The Board of Directors of the Martensdale-St. Marys Community School District met in regular session, pursuant to law on July 9, 2018.


Members Present: Vice President, Dean Furness; Ralph DiCesare, Dawn Reeves and Jen Parrott together with Superintendent, Tom Wood and Business Manager, Jill Gavin.


Members Absent: President, Nicole Bunch


  1. Welcome – Board President

Mr. Furness called meeting to order at 4:00 p.m. and welcomed all guests.


  1. Consent Items
  2. Approval of Minutes – Board President
  3. Approval of Agenda – Board President
  4. Approval of Bills and Secretary’s Report – Board President
  5. Approval of Hot Lunch and Activity Reports – Board President

Mrs. Reeves motioned to approve the consent items, seconded by Mr. DiCesare.  Roll call:  4 ayes.


  • Celebrations

Mr. Wood congratulations the softball and baseball teams for another successful summer.  The softball team is one win away from the State Tournament and Districts will start tomorrow for the baseball team.


Mr. Wood complimented and thanked Trent and the staff for the clean up after the June 28, 2018 storm damage.  Damage was done to the 1st base line softball fence and softball tarp, the roof on the visitor’s dugout was blown off at the baseball field, small damage to the building and several trees were blown down.   The softball fence was straightened the next day thanks to Mark Dunahoo and Des Moines Fencing in time for the softball regional game and the roof to the dugout will be done by Trent’s staff before the first district game.


  1. Public Comments -none


  1. Old Business


  1. Presentations
  • Facilities Report Christensen

Mr. Wood updated the Board on the summer projects.  We are finishing up on repairs, requests have been made for a suburban and bus prices, most of the classrooms are ready for the teachers. They are continuing to work on stripping down the floors to the original color.


  • Superintendent’s Report Wood

Mr. Wood discussed staffing consideration for 2019-2020 that included adding a remedial reading/math teacher at the elementary level, reorganizing the Activities Director position, adding a secondary math position for high level math courses and splitting the art position.  These are only preliminary ideas that have come up over the course of the last two years.  Now is a good time to begin researching and identifying the most pressing needs.


  1. New Business


  1. Appoint Jill Gavin as Board Secretary/Business Manager Wood

Mrs. Reeves motioned to approve the appointment of Jill Gavin as Board Secretary and Business Manager for the 2018-2019 school year, seconded by Ms. Parrott.  Roll call: 4 ayes.


  1. Administer Oath of Office to Jill Gavin Wood

Mr. Furness administered the oath of office to Jill Gavin.


  1. Designate Official Depositories and Signature of Checks Wood

Mrs. Reeves motioned to approve City State Bank in Martensdale and Norwalk as our official depository for up to $1,000,000 for the 2018-2019 school year and the signatures on checks of Mrs. Nicole Bunch and Mrs. Gavin on the General Fund and School House Funds and Mr. Wood and Mrs. Gavin on the Activity and Hot Lunch Funds, seconded by Mr. DiCesare.  Roll call:  4 ayes.


  1. Discuss/Approve Transfer of LOSST Funds Wood

Mrs. Reeves motioned to approve the transfer of LOSST funds monthly in accordance with the 2009 Revenue Bond issue, seconded by Mr. DiCesare.  Roll call:  4 ayes.


  1. Discuss/Approve Resolution Authorizing Inter Funds Loans Wood

Mrs. Reeves motioned to approve the resolution authorizing and directing the Board Treasurer and Chief Financial Officer to process inter fund loans between the General Fund, Activity Fund, Management Fund, PPEL fund, Capital Projects Funds, Nutrition Fund, Trust Fund, and or Agency Fund not to exceed 35 days in duration, with all loans to bear interest at the rate established by Iowa Code section 74A.6(2) per annum, for the fiscal year July 1, 2018-June 30, 2019, seconded by Mr. DiCesare.  Roll call:  4 ayes


  1. Discuss/Approve Photographer Contract for 2018-2019 Wood

Mrs. Reeves motioned to approve photographer contact for 2018-2019, seconded by Mr. DiCesare.  Roll call:  4 ayes.


  1. Discuss/Approve 2nd Reading Policy 600 Wood

Ms. Parrott motioned to approve the reading of Policy 600 series, seconded by Mrs. Reeves.  Roll call:  4 ayes.

  1. 1st Reading Policies 105, 606.3,705.1,705.1R1, 710.1 Wood
  2. Approve Personnel Resignations Wood

Mrs. Reeves motioned to approve the resignations of Alissa Robinson, custodian; and Liz Davis, volleyball coach; seconded by Ms. Parrott.  Roll call:  4 ayes.

  1. Approve Personnel Recommendations Wood

Mr. DiCesare motioned to approve Dylan Gibson, JH Football Coach and Josh Hart, JH and Assistant Varsity Cross Country Coach, seconded by Ms. Parrott.  Roll call:  4 ayes.

  1. Confirm – Next Meeting Dates                                                 Wood

The next board meeting will be held on August 13, 2018 at 4:00 p.m.


VII.         Adjournment

Mrs. Reeves motioned to adjourn the meeting, seconded by Ms. Parrott.  Roll call:  4 ayes.  Time: 4:26 p.m.





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Board President                                                                                                   Business Manager